Procurement Officer at Technical University of Mombasa

Vacancy No.  TUMEL/PO/15/04/2024

Reporting to: Managing Director

Duties and Responsibilities:

  •  Implementation of Public Procurement and Asset Disposal Act, 2015, Regulation 2020 and ensuring adherence to the laid down Procedures and policies;
  •  Assisting Supply Chain Management Services function in the day-to – d a y duties, innovation, and design of Supply Chain Management operations and procedures;
  •  Counter check suppliers’ invoices with original quotations or tender documents and ensure original terms have been adhered to;
  •  Determining and proposing methods and strategies for handling the Supply Chain Management Function;
  •  Offering secretariat services to various procurement and disposal committees;
  •  Improvement of strategies that are adaptive to the changing Environment and Technology;
  •  Advising the Accounting Officer on Supply Chain Management matters;
  •  EnsuringHigh Professionalism and Supply Chain Management Standards;
  •  Consolidation of the Enterprise Procurement Plan and ensure its full implementation;
  •  Preparing and publishing of the tender awards;
  •  Operationalization of e-Government Procurement Strategies and Inventory Management;
  •  Liaising with suppliers to ensure timely delivery of goods and services;
  •  Maintaining and updating a list of pre-qualified suppliers;
  •  Undertaking market surveys to ensure the Enterprise obtains value for money;
  •  Ensuring safe custody of all procurement records including appropriate documentation of files;
  •  Provision of appropriate guidance on the Supply Chain Management Policy matters;
  •  Assisting in procurement planning and budget preparation as per existing laws, regulations, and enterprise procurement policies;
  •  Preparation of tender documents, publishing, and evaluation;
  •  Giving of Professional Opinions to the Accounting Officer;
  •  Disposal of assets in compliance with the relevant Laws and Regulations; and
  •  Perform any other duties and responsibilities as may be assigned by the Managing Director or any other person placed in authority from time to time.

Qualifications and Requirements:

  •  Must possess a Bachelor’s Degree in Supply Chain Management or Logistics or a related field;
  •  Must have at least five (5) years of relevant work experience in the Public Sector or Private Sector;
  •  Demonstrated professional competence through an understanding of Supply Chain Management and emerging Supply Chain Management trends and techniques;
  •  Understanding of legal and regulatory provisions in the profession;
  •  Be conversant with current and relevant government policies on procurement;
  •  MUST be registered with Kenya Institute of Supplies Management (KISM) in good standing and have a Valid Practicing License.

Personal Attributes

  •  Highest Integrity
  •  Ability to get on well with a diverse workforce.
  •  Good Knowledge in the professional field of specialization
  •  Good communication skills
  •  Ability to take instructions
  •  Good organizational and supervisory skills

Skills & Attitudes

  •  Good knowledge of the Employment Laws of Kenya
  •  Planning, organizing, and coordinating skills
  •  Good communication &negotiation skills
  •  Teamwork and people management skills
  •  Report writing skills
  •  Ethics and Integrity